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The Institute Passes 4A Archive Management Assessment

2020/01/19
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On the afternoon of January 16, Chen Lixin, deputy director of Tangshan Municipal Archives Bureau, and his group inspected the archive management work in the Institute for its 4A assessment. During their inspection, Secretary Wang Jianhua, Director Xu Hao and archive management  personnel of the Institute accompanied and exchanged views with them. After careful check and rigorous review, they accepted the Institute as Archive Target Management 4A Unit.

 

 

Since the establishment of the 4A goal, the leadership of the Institute has attached great importance to it and provided strong support - human, physical, financial – to ensure concerted efforts were made in an orderly manner. The Integrated Office took full charge of the upgrade efforts. New awards showroom and archive borrowing and reading room were set up, large professional archive archiving racks and related equipment  purchased,  and  a monitoring system for real-time management installed in the archive warehouse. Based on actual situation, the Institute independently developed the "Archive Management Information System Software Based on Dynamic Modeling Technology", its first archive management software. The archive management work got support from the relevant departments such as the Business Department and the Finance Department.

 

 

In order to successfully complete the upgrade, archivists often worked overtime. They collected and organized all the written materials, audio-visual products, photos, certificates, medals, trophies and other archival materials over the 60 years since the establishment of the Institute. Archives of more than 120,000 words were scanned and filed, and archive catalogues of over 10,000 items made up. They completed the compilation of historical materials such as "Chronicle of Events" and "Administrative History" and file retrieval tools like "Introduction to General Archive". They also established and refined the electronic databases of documents, personnel and business.  At the same time, with the help of the self-developed software platform, they put all archives into scientific and standardized management, which not only was recognized by the inspection group, but also represented a milestone in the history of the Institute’s archive management.

 

 

In response to the problems and deficiencies raised by the inspection group, the archivists made a rectification item list and schedule for further improvement.

The success in 4A accreditation marked a phased achievement of the Institute in archives management. In 2020, the Institute will act in strict accordance with the requirements of the higher authorities and forge ahead towards the goal of 5A archives management.